Privacy Policy

We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and store personal information when you visit our website or engage with our activities.

We comply with the UK GDPR and the Data Protection Act 2018.

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1. Who We Are

The New Zealand Society Scotland is a cultural organisation based in the United Kingdom, celebrating and supporting New Zealand communities, heritage, and interests in Scotland.
We operate our website using the Wix platform and manage our mailing list through Mailchimp.

Email contact: info@nzsocietyscotland.org.uk

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2. What Personal Data We Collect

a. Information you provide

We may collect:

• Your name and email address (e.g., newsletter sign-ups)

• Contact information submitted through enquiry or registration forms

• Information provided when attending events, joining memberships, or participating in activities

b. Automatically collected data (via Wix)

Wix may collect:

• IP address

• Browser type and device information

• Pages visited, browsing patterns, and session duration

• Cookies and analytics data

c. Newsletter data (via Mailchimp)

If you subscribe to our newsletter, Mailchimp may collect:

• Email engagement (opens and clicks)

• IP-based approximate location

• Subscription preferences

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3. How We Use Your Data

We use your data to:

• Respond to enquiries

• Manage event registrations and membership communication

• Send newsletters and updates (only if you have opted in)

• Carry out administrative and organisational activities

• Meet our legal obligations

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4. Legal Bases for Processing

We rely on the following lawful bases:

• Consent – e.g., newsletter sign-up, certain cookies

• Legitimate interests – organisational administration, analytics, event management

• Legal obligation – when required by law

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5. Sharing Your Data

We do not sell or trade personal data.

We may share data with trusted third-party service providers who act on our behalf:

Wix

Used for website hosting, analytics, and operational functionality.

Mailchimp

Used to manage and distribute our email newsletters.

Your data may be transferred outside the UK (e.g., to the United States). Such transfers are safeguarded using legally approved protections, including Standard Contractual Clauses.

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6. Cookies

Our Wix website uses cookies to support website performance, analytics, and user experience.
You may manage or disable cookies using your browser settings or through any cookie banner provided on our site.

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7. Data Retention

We retain personal data only as long as necessary:

• Newsletter data: until you unsubscribe

• Event or membership data: for the duration of your involvement plus any legally required period

• Analytics data: according to Wix’s standard retention practices

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8. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent at any time

• Object to or restrict processing

• Request data portability

To exercise any rights, please contact: info@nzsocietyscotland.org.uk

You may unsubscribe from newsletters at any time using the link in our emails.

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9. Security

We take reasonable technical and organisational measures to safeguard your information. However, no online service can guarantee complete security.

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10. External Links

Our website may include links to external sites. This Privacy Policy applies only to our site, and we are not responsible for the privacy practices of third-party websites.#

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11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.

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12. Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact:

The New Zealand Society Scotland
Email: info@nzsocietyscotland.org.uk

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